Skip to Main Content
Cycle Europe - serving bicycle travellers since 1972

Cycle Europe Terms and Conditions

Cycle Europe is a BikesPlus SRL company based in Forli, Italy.

Last revised: March 19, 2021 (previously updated January 18, 2021)

As of January 18, 2021, the COVID-19 Terms detailed below are in effect for as long as COVID-19 travel restrictions exist either in your country of origin or in the destination country of your tour. Our standard terms will apply when COVID-19 travel restrictions are lifted and this page will be updated as such. Please refer to either the Tour Package or Rentals Package Terms below (depending on the Cycle Europe product or service you have purchased or are considering purchasing) where you will also find pre- COVID-19 Terms for your reference.

For additional information, please read our updated FAQs on Covid-19 and Travel (click link).

 

The following payment and cancellation terms apply to new bookings made after January 18, 2021 for departures in the 2021 season (these payment and cancellation terms do not apply to tours and rentals originally booked in the 2020 season and later postponed to 2021 – please refer to Money on Account section in the bottom of this page).

Open or close each Terms section below by clicking on the + or – signs.

Book your 2021 tour with confidence with our new flexible payment and cancellation terms, as well as more options for full refund – please read on below:

Payment terms:  Reserve your space on a trip with a deposit payment of 400 euro. Final payment is due 30 days prior to tour start date (except specific cases where hotels or vendors may require special payment terms on some tours or departures, in which case we will communicate these specific terms individually). For custom or private tours, special payment terms may also apply.

Cancellation terms:  You may  cancel and elect to receive a full refund, as follows:

 2021 tour departure dates      Cancel by
 March 1 to April 30  February 14, 2021
 May 1 to June 31  April 1, 2021
 July 1 to August 31  June 1, 2021
 September 1 to October 31  July 15, 2021
 November 1 to December 31  October 1, 2021

 

In addition to the above refund terms, the following cancellation and postponement options are available:

  • 21 or more days before departure date: tour participants may keep 100% of payments as money on account, without fees or penalties, to be used within two calendar years of cancelled departure date; or take a refund of 50% of payments made.
  • 20 to 10 days before departure date: tour participants may keep 70% of payments as money on account, to be used within two calendar years of cancelled departure date; or take a refund of 30% of payments made.
  • 9 to 0 days before departure date: depending on funds paid by Cycle Europe to third-party suppliers (such as hotels), we will try to maintain at least 40% of payments as money on account, to be used within two calendar years of cancelled departure date.

 

Please note that in the case a refund payment is made by Cycle Europe to customer, any bank transfer or credit card fees associated to said refund payment/s, will be discounted from the total refund amount.

The tour price is based on double occupancy and includes the services specified in the itinerary plus optional activities listed in the package. The price does not include services and meals not listed specifically in the itinerary package, passports or other travel documents, air and/or other transportation to and from the tour start and ending points (unless otherwise stated in the tour itinerary), visas, vaccinations where required, or personal expenses such as laundry, medical insurance, and communications. A change fee of 150 euro may be incurred for any modifications to standard itineraries published on our website.

Custom requests to current itineraries or custom tour development requests may incur modified payment and tour terms, which will be communicated at the time of reservation.

We highly recommend that you purchase travel insurance, including trip cancellation/interruption insurance.

All cancellation requests must be received in writing or via confirmed e-mail (to inquiries@cycleeurope.com).

 

Pre COVID-19 Tour Package terms (listed here for reference only)

A deposit payment of 400 euro reserves your space on the trip. Final payment is due 60 days prior to tour star date. Cancellation terms are as follows:

Days Before Departure Cancellation Fee Per Participant
 91 or more  100 Euros
 90 – 61  Full deposit
 60 – 31  Full deposit + 50% of final payment
 30 – 1  100% of the tour price

Tour Terms and Conditions:

Fundamental rights of the traveler under the EU Decree 2015/2302

  1. Before the conclusion of the contract Travelers will receive all the essential information about the package.
  2.  There is always at least one expert responsible for the proper implementation of all the tourist services included in the contract.
  3. An emergency telephone number or contact point address to reach the Organizer or Travel agent will be communicated to the Travelers.
  4. Travelers may transfer the package to another person, subject to reasonable notice and possibly upon payment of additional costs.
  5. The price of the package can be increased only if specific costs increase (for example, fuel prices) and if expressly stated in the contract and, in any case, no later than 20 days before the start of the package. If the price increase is more than 8% of the package price, the Traveler can terminate the contract. If the organizer reserves the right to increase the price, the Traveler is entitled to a price reduction if there is a decrease in the relevant costs.
  6. Travelers may terminate the contract without having to pay termination fees and obtain full repayment of payments if any of the essential elements of the package, other than the price, has changed substantially. If, before the start of the package, the expert responsible for the package cancels the package, Travelers have the right to obtain reimbursement and, where appropriate, indemnity.
  7. Travelers may, under exceptional circumstances, terminate the contract without having to pay termination fees before the start of the package, for example if there are serious safety problems at the place of destination which may affect the package. Furthermore, Travelers may at any time, before the start of the package, withdraw from the contract upon the payment of standard penalties previously accorded or, failing that, the adequate and justifiable penalties calculated pursuant to art. 41, paragraph 1 of the Tourism Code.
  8. If, after the start of the package, substantial elements cannot be provided according to what was agreed, suitable alternative solutions must be offered to the Traveler, without a surcharge. Travelers can withdraw from the contract, without the cost of termination fees, if the services are not performed as agreed and this significantly affects the execution of the package and the organizer has not solved the problem.
  9. Travelers have the right to a price reduction and / or compensation for damages in the event of failure to comply with or incomplete performance of the tourist services.
  10. The Organizer is required to provide assistance if the Traveler is in difficulty.
  11. If the Organizer-Seller becomes insolvent, the payments will be refunded by the Insurance company. If the Organizer-Seller becomes insolvent after the start of the package and if transportation is included in the package, the repatriation of Travelers is guaranteed. BikesPlus SRL is covered by the following insurance: Filodiretto Protection policy N. 6006002040/M
  12. Travelers can contact the insurance company  Nobis, Compagnia di Assicurazione, con sede in Via Lanzo, 29, Borgaro Torinese 10071 (TO), Tel – 039 9890001, PEC nobiassicurazioni@pec.it or, if necessary, the Ministry of Cultural Heritage and Activities and Tourism – General Directorate of Tourism, Italian Competent Authority according to art. 48, paragraph 2 of the Tourism Code (Via del Collegio Romano, 27 – 00166 Rome – phone +39 06/67232131 mail dg-t@beniculturali.it) if, due to the insolvency of the Organizer-Seller, the above mentioned services are denied.
  13.  The Traveler is informed that s/he can underwrite insurance policies to cover the withdrawal penalties by the Traveler or the costs of assistance and repatriation, in case of accident, illness or death. The insurance policies may be indicated by the Organizer as mandatory for their package offers.
  14. For further information on the fundamental rights of the Traveler purchasing travel packages (as defined in Article 32, paragraph 1, letter g of the Tourism Code) refer to Directive (EU) 2015/2302, and of D. Lgs 21.5.2018, n. 62 transposted into local law and published here.

For any tour that also includes a bike, please review the bike rental contract you will be asked to sign at the time of bike delivery.

* For rentals and services to Tour Operator or companies operating tour packages and itinearies in Europe, please note that specific terms may apply, in which case these will be communicated on an individual basis.

 

Book your 2021 Rental with confidence with our new flexible payment and cancellation terms, as well as more options for a full refund- please read on below:

 

Payment terms:

Reserve your Rental with a deposit payment equal to 25% (100 euro minimum payment). Final payment is due 30 days prior to rental start date

 

Cancellation terms available 

When you communicate your cancellation request within the following time frames:

  • Up to 30 days before rental start date: 100% of funds can be kept as Money on Account to be used in the following two calendar years; OR a full refund of payment/s is possible.
  • 29 to 14 days before rental start date: 100% of funds can be kept as Money on Account to be used in the following two calendar years; OR a 75% refund of payment/s is possible.
  • 13 to 0 days before rental start date: any non-refundable costs or expenses incurred by Cycle Europe will be forfeited by Customer (such as travel arrangements for delivery); of the remaining funds, 75% can be kept as Money on Account for use in the following two calendar years; or a 50% refund of the remaining funds is possible.

Please note that any non-refundable arrangement or cost incurred by Cycle Europe for delivery or collection services may incur charges if rental is cancelled. These will have been communicated to you prior to booking for your approval.

Please note that in the case a refund payment is made by Cycle Europe to customer, any bank transfer or credit card fees associated to said refund payment/s, will be discounted from the total refund amount.

 

Delivery Conditions

Renter acknowledges that Cycle Europe will do its best to deliver and pick up from locations at agreed upon times but force majeure or other exceptional circumstances (unusual traffic en route to drop-off or delivery) may cause delays.  Renter agrees to adhere to delivery and pick-up times, and authorizes Cycle Europe to charge their credit card if meeting times are not met and additional expenses are incurred due to renter lateness (i.e. staff time, highway tolls, staff meals and lodging, etc).  If there are changes to the pick-up location or time once the rental has started this must be communicated by confirmed email or direct telephone contact at least 48 hours before the rental equipment is returned to Cycle Europe.

If delivery location does not allow for easy access by van to drop off or pick up the rental equipment, please make necessary arrangements – we often deliver. for example, to remotely-located villas in rural areas that have 17% grade gravel roads and low-hanging trees, but require advance notice and planning in order to do so. Cycle Europe is not responsible therefore for any additional time and expense that may accrue if changes in delivery location or means are necessary.  It is the renter’s responsibility to know whether the pick-up and drop- off location is acceptable.

Rental Contract to be signed upon delivery whether you are simply renting services or purchasing a tour package:  CE Bike Rental Contract and CE Van Rental Contract (whichever applies).

 

Pre- COVID-19 Rentals Package terms (listed here for reference only)

The following table explains cancellation fees for all rentals and associated services:

 Days Before Pick Up  Cancellation Fee
 30 or over  25% of rental/service fee
 30-15 days  50% of rental/service fee
 14 days or less  100% of rental/service fee

No refunds are possible after the rental begins. Refunds take 2-4 weeks to process from the date written cancellation is received.

Cycle Europe reserves the right to cancel a Tour, Rental or Service prior to start date for any reason.

In the case that the reason for cancellation is within the control of Cycle Europe a choice will be provided between a full refund, which constitutes full settlement, or Money on Account credit will be issued. Refunds are for funds paid to us for booked Tour, Rental or Service and excludes expenses incurred by customer/s in instances where Cycle Europe is forced to cancel a tour, rental or service.

In the case that the reason for cancellation is an event of force majeure, Cycle Europe will abide by local legislation that dictates what to do (as in the case of COVID-19) or will credit 100% of customer funds as Money on Account towards a future Tour reservation or Rental departure or Service, to be used within two seasons of the cancellation date. Prices of Tours, Rentals or Services may change in that time period – travelers will be required to pay the difference between what is on account and the new tour price.” Events of force majeure include, but are not limited to, an act of God, fires, explosions, earthquakes, drought, tidal waves, floods, extreme weather events such as hurricane or heat wave, war, hostilities, rebellion or revolution or insurrection, military or usurped power, civil war, theft of tour equipment such as the van or bikes en route to the tour, strikes, contamination by radioactivity or biological agents, epidemics, pandemic or contagion, acts or threats of terrorism, and/or government-imposed sanctions, embargos, or advisories that restrict travel. These events will also include the failure of third parties, such as suppliers (e.g. sites visited on the tour itinerary, hotels, restaurants, taxis, etc.), subcontractors, or necessary transportation services (e.g. airlines), to perform their obligations. Cycle Europe will make a cancellation for an event of force majeure once there is indication that the event is likely to negatively impact the Tour, Rental or Service in a way that cannot be accommodated.

This section describes the terms available for participants and travelers who choose to keep their payments for cancelled or postponed tours as credit for future use, also known as Money on Account (MOA).

  • The MOA amount made available is determined by the number of days within which the participant, or Cycle Europe, communicates a cancellation, as detailed in the above sections for Tours or Rentals packages.
  • MOA terms and conditions also apply to customers with money on account from a cancelled 2020 departure.
  • Due to ongoing COVID restrictions in 2021, MOA can be used through December 31, 2023..
  • MOA credit for cancellations made since March 20, 2020 during the COVID-19 pandemic can be extended upon written request if you are not able to use the credit before December 31, 2023.
  • MOA can be used by the traveler originally booking the Tour or Rental, or the traveler can transfer their MOA credit to anyone else (with written, express authorization).
  • MOA cannot be applied to other travel-associated costs, like transportation or hotel costs outside of the Cycle Europe Tour or Rental package. We will only apply credit for the funds paid by the traveler towards their booked Cycle Europe Tour or Rental.
  • Any money left on account beyond expiration will be automatically forfeited.

The Organizer, BIKESPLUS SRL Agenzia Viaggi On Line (online travel agency) with registration in Forlì, Italy with the following protocol numbers: SCIA at the City Hall of Forlì (FC). Protocollo n.10890 del 09/02/2015, respecting e-commerce legislation (D.Lgs.70/2003, D.Lgs 206/2005 – Codice del Consumo, D.Lgs. 21/2014); registered with chamber of commerce with number N. 315592

Contact information and Legal address:
BikesPlus srl
via de Amicis 4/d, 47121 Forlì (FC), Italy
VAT Number and Fiscal Code:  IT03765960400
R.E.A. N. 315592
Website: www.cycleeurope.com
Email: info@cycleeurope.com
PEC (certified email):  BikesPlus@pec.it