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Cycle Europe - serving bicycle travellers since 1972

Self-Guided Bike Tour Terms & Conditions

Cycle Europe is a BikesPlus SRL company based in Forli, Italy.
Self Guided Tour Contract

Self-guided tours reservations and payments:

Changes to current itineraries or custom SG tours may incur modified Terms and Conditions which will be communicated at the time of reservation. Additionally a change fee of 150 Euros will be incurred for any modifications to the itinerary.

Payment Conditions

A deposit of 400 Euros per person reserves space on the trip.  Full payment is due 60 days before commencement of the tour.  The tour price is based on double occupancy and includes the services specified in the itinerary plus optional activities listed.  The price does not include services and meals not listed specifically in the itinerary, passports, or other travel documents, air or other transportation to and from the tour start and ending points (unless otherwise stated in the tour itinerary), visas, vaccinations where required, or personal expenses such as laundry, medical insurance, and communications.

Cancellation & Refunds

Cancellation & Refunds: We highly recommend that you purchase travel insurance, including trip cancellation/interruption insurance.  All cancellations must be received in writing or via confirmed e-mail.  The following table explains cancellation fees for tours:

 Days Before Departure Cancellation Fee Per Participant
 91 or more  100 Euros
 90 – 61  Full deposit
 60 – 31  Full deposit + 50% of final payment
 30 – 1  100% of the tour price

No refunds are possible after the tour begins.  Refunds take 2-4 weeks to process from the date written cancellation is received.  We reserve the right to cancel a rental prior to departure for any reason, in which case a full refund will be made.

Responsibility for Bicycle Responsibility for Bicycle Renters and Self Guided Tour Participants.

  1. The payment of the deposit or any partial or full payment for a reservation on a rental and its associated services shall constitute consent to all provisions listed under “Cycle Europe Rental Terms & Conditions” herein. These provisions are hereby incorporated by reference in this RESPONSIBILITY notice, and participants are advised to take notice.
  2. BikesPlus SRL is the principal bicycle rent operator for these rentals and is responsible to the participants for all rental arrangements and for all services offered.
  3. BikesPlus SRL, its agents, servants and employees shall not be responsible for personal injuries or property damage, loss or delay, or change of itinerary incurred by any person or renter arising out of the act of negligence of any direct or supplemental carrier, or other person rendering any of these services, nor shall BikesPlus SRL be responsible for any injuries, death, damage, loss or delay in any means of transportation or by reasons of any event beyond the actual control of  BikesPlus SRL, or of any agent or supplier, or due to force.
  4. Renters use the bicycles at their own risk and agree not to hold BikesPlus SRL responsible for injury or death resulting from accidents.
  5. Bicycles provided for rent are in satisfactory operating condition and participants agree to use them at their own risk or call deficiencies to the immediate attention of the BikesPlus SRL employee giving them the bicycles. Instruction in the use of bicycles will not be provided and participants affirm that they are familiar with the use of a multi-speed bicycle.
  6. BikesPlus SRL reserve the right to substitute bicycles with comparable bicycles if necessary. The right is also reserved to decline to accept or retain any person as a renter due to circumstances beyond the control of BikesPlus SRL.
  7. Bicycle renters accept the following conditions:
    1. Bicycle renters are required to wear a helmet while cycling.
    2. Renters understand that bicycles are rented without safety devices such as lights (and so can only be ridden from sunrise to sunset) and bells (and so must use other auditory signals while bicycling).
    3. Renters agree to abide by all national rules of the road while using the bicycle/s, including the new laws forbidding cycling while under the influence of alcohol and cycling while using a cellular phone. Renters are responsible for paying for any infraction of the Italian rules of the road, including any costs resulting from impoundment and subsequent retrieval of the bicycle(s).

Modified September 16, 2009

Cycle Europe Self-Guided Bicycle Tour Contract – PDF Download

Theft/Damage Insurance

In our years of renting bicycles, we’ve had virtually no incidents of theft or damage, although we recognize the prospect of mishaps exists. So we offer a means to insure your rental bike against theft or damage caused by accident for selected rentals (please inquire about the availability of insurance for your specific rental as not all our agents provide this option).

This insurance costs €10 and is entirely optional. It provides the following coverage:

  • in the case of minor damage to bike or damage or loss of accessories, 100% of cost of repairs;
  • in the case of irreparable damage resulting in the bicycle’s permanent retirement, theft or loss of the bicycle, covers the replacement cost for the bike and accessories less a 600 Euro deductible fee for standard bikes and an 900 Euro deductible for Titanium Bikes;
  • please note that third-party liability, medical costs, and any other incidental costs that result due to rental bike damage or theft / loss of the rental bike are not covered.

Many home-owner policies and some car insurance policies provide coverage against incidental theft and damage while the insured is traveling; please check your policy to see if this is the case.